Location guide · Spain
Location guides for 7 cities in Spain, from Madrid, Barcelona and Valencia. Flip Retail builds custom ERP, AI agents, web applications and SaaS for businesses in Spain from Jaipur, India, and delivers remotely.
01 — Compliance
Tax, e-invoicing, data-protection and AI rules that shape an ERP, billing system or AI agent in Spain. Last reviewed October 2026.
| Indirect tax | VAT (IVA), standard rate 21%Standard rate 21% with reduced rates of 10% and 4%; most businesses file quarterly Modelo 303 returns, while large companies file monthly and report invoices via SII. The Canary Islands (IGIC), Ceuta and Melilla are outside the Spanish VAT territory. |
|---|---|
| E-invoicing | Phasing in · VeriFactu; SII; B2B e-invoicing via AEAT public solution or private platforms (UBL, CII, EDIFACT, Facturae); FACe for B2GVeriFactu-compliant invoicing software becomes mandatory from 1 Jan 2027 for corporate-tax payers and 1 Jul 2027 for other businesses, and under Order HAC/1028/2026 (published 5 Oct 2026) domestic B2B e-invoicing becomes mandatory from 6 Oct 2027 for businesses with prior-year turnover above €8 million and from 6 Oct 2028 for all others. Large companies (turnover above €6 million) already report invoice records near-real-time via SII. |
| Data protection | GDPR plus Organic Law 3/2018 on Personal Data Protection and Guarantee of Digital Rights (LOPDGDD)GDPR applies directly, supplemented by Organic Law 3/2018 on Personal Data Protection and Guarantee of Digital Rights (LOPDGDD) and supervised by the AEPD; B2B buyers expect an Art. 28 data processing agreement, a sub-processor list and, in practice, EU/EEA hosting or SCC-covered transfers. |
| AI rules | The EU AI Act applies directly: prohibited AI practices have been banned since 2 Feb 2025, general-purpose AI model rules apply since 2 Aug 2025 and transparency duties (e.g. chatbot disclosure, AI-content labelling) since 2 Aug 2026, while the Digital Omnibus on AI (in force 27 Jul 2026) moved stand-alone high-risk (Annex III) obligations to 2 Dec 2027 and product-embedded high-risk (Annex I) obligations to 2 Aug 2028; Spain has created a dedicated AI supervisor, AESIA (Agencia Española de Supervisión de la Inteligencia Artificial). |
| Systems we migrate from or connect to | Holded, Wolters Kluwer a3, Sage, Odoo, Quipu, SAP Business OneMasters, ledgers, stock and open balances move across and are reconciled before cutover. |
| Payment rails for web apps and SaaS | Bizum, Redsys card payments, SEPA Direct Debit, Stripe, Adyen, PayPal |
| Also worth knowing | The Basque Country and Navarre run their own TicketBAI invoicing regimes instead of VeriFactu, and B2G invoices go through FACe in Facturae format. Software vendors must issue a statement of conformity (declaración responsable) for VeriFactu-compliant billing systems. |
General information, not legal or tax advice. Rules change, so we confirm current requirements during discovery; your tax adviser should confirm anything that affects filings.
Sources consulted:
02 — Cities
Each guide covers the local economy, the industries we would build for first, and how working with Jaipur fits your hours.
03 — Industries
The industries that come up most across the cities we cover in Spain.
04 — Services
ERP built around how your business actually trades, not the other way round.
Learn moreProduction AI built on your own data: knowledge assistants, document processing, forecasting and LLM features inside the tools your team already uses.
Learn moreCustom AI agents that do real work inside your business: qualify leads on WhatsApp, read and key documents, take orders, chase payments and update your ERP or CRM, with a person approving anything that matters.
Learn moreCustomer portals, internal tools, dashboards, marketplaces and workflow apps, built with React and Next.js on solid back ends and APIs, and shipped in two-week increments you can use as they are built.
Learn moreFrom MVP to multi-tenant platform: we design, build and run SaaS products with subscription billing, tenant isolation, role-based access and AI features built in.
Learn moreIf it runs on data and touches revenue, we have probably built one before.
Start a conversation05 — FAQ
Yes. Flip Retail is based in Jaipur, India, and works with Spain businesses remotely. We have no office in Spain; discovery happens on video calls, you get working software every two weeks, and the engineers who write the code are on the calls.
Yes. Invoicing is built for Spain's VAT (standard rate 21%). VeriFactu-compliant invoicing software becomes mandatory from 1 Jan 2027 for corporate-tax payers and 1 Jul 2027 for other businesses, and under Order HAC/1028/2026 (published 5 Oct 2026) domestic B2B e-invoicing becomes mandatory from 6 Oct 2027 for businesses with prior-year turnover above €8 million and from 6 Oct 2028 for all others. Large companies (turnover above €6 million) already report invoice records near-real-time via SII. A custom ERP connects to VeriFactu through its official API or an accredited provider, and we confirm the current requirements in discovery.
GDPR applies directly, supplemented by Organic Law 3/2018 on Personal Data Protection and Guarantee of Digital Rights (LOPDGDD) and supervised by the AEPD; B2B buyers expect an Art. 28 data processing agreement, a sub-processor list and, in practice, EU/EEA hosting or SCC-covered transfers. You choose where the system is hosted, access is role-based, and we work on test or masked data during development wherever possible.
Yes. Masters, ledgers, stock items and opening balances move across and are reconciled with your accountant before cutover, ideally at a year-end or quarter-end.
The EU AI Act applies directly: prohibited AI practices have been banned since 2 Feb 2025, general-purpose AI model rules apply since 2 Aug 2025 and transparency duties (e.g. chatbot disclosure, AI-content labelling) since 2 Aug 2026, while the Digital Omnibus on AI (in force 27 Jul 2026) moved stand-alone high-risk (Annex III) obligations to 2 Dec 2027 and product-embedded high-risk (Annex I) obligations to 2 Aug 2028; Spain has created a dedicated AI supervisor, AESIA (Agencia Española de Supervisión de la Inteligencia Artificial). We design AI agents with logging, human oversight and clear disclosure from the start, which covers most current requirements.
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